Office Coordinator / Manager - Amsterdam

Job description

FUGA provides forward-thinking music distribution, technology, and marketing services to forward-thinking music companies. Working at the heart of the music industry with more than 800 clients, including Riot Games, Hospital Records, Epitaph, and Beggars Group, FUGA is the world’s leading full-service B2B music distributor. FUGA works at the forefront of music distribution technology, connecting its clients with digital service providers like Spotify, Apple Music, and Amazon Music while helping them get the most from their music, whether that’s with award-nominated label services, industry-leading revenue accounting, or using FUGA’s suite of best-in-class products.

We are looking for a hands-on Office Coordinator / Manager with previous experience working in a fast-paced, creative environment to come and join our growing team. Based out of our HQ in the heart of Amsterdam, you will be responsible for managing a recently renovated office with 100+ employees.

What You Do:

  • First point of contact for all office-related questions and queries

  • Maintain a ‘green and clean’ working environment

  • Keep the office clean, organised and functional - conference rooms, kitchen, general areas, supplies, office furniture, etc.

  • Organise daily lunch for staff in the office and ensure the kitchen is clean and tidy afterwards

  • Own facilities management including all deliveries, shipping, packages, etc.

  • Take care of mail and send birthday cards worldwide

  • Maintain contact with external suppliers (facilities-related) including the landlord and maintenance services

  • Coordinate internal / external team and office events including Amsterdam Dance Event and FUGA Summer and Christmas parties

  • First aider (we will send you on the relevant training)

  • Assist in our Global Travel Policy


Who You Are:

  • Previous experience in an office coordination role (or similar)

  • Cheery disposition and strong ability to multitask

  • Self-starter with a passion for hospitality and the desire to create an office environment all FUGA employees love to work at

  • Good organisational and planning skills; and high level attention to detail

  • Ability to juggle multiple things at once and keep everything under control in a busy and dynamic office

  • Always ready for and responsive to the unexpected

  • Solution-oriented and service-focused mindset with a ‘get it done’ attitude

  • Mature, down-to-earth and open communicator

  • Excellent written and verbal English language skills

What We Offer:

  • Egalitarian, transparent environment and a truly wonderful team

  • Part of a dynamic industry: technology, music and entertainment

  • Awesome office location on the Prinsengracht

  • A beautifully renovated office

  • Healthy lunches everyday

  • Friday drinks in our bespoke office community space / culture hub

  • Pension plan at Zwitserleven

  • OneFit sports subscription

  • MacBook

  • 25 holidays