Payments Administrator

Job description

FUGA provides forward-thinking music distribution, technology, and marketing services to forward-thinking music companies. Working at the heart of the music industry with more than 800 clients, including Beggars Group, Epitaph, Naxos and Ninja Tune, FUGA is the world’s leading full-service B2B music distributor. FUGA works at the forefront of music distribution technology, connecting its clients with digital service providers like Spotify, Apple Music, and Amazon Music while helping them get the most from their music, whether that’s with award-nominated label services, industry-leading revenue accounting, or using FUGA’s suite of best-in-class products.

We are currently looking for a proactive, accurate and organised Payments Administrator to join our Finance team. The successful candidate will manage the monthly processing and delivery of royalty payments to our global aggregation clients, to ensure they are paid accurately and on time, adding to the company’s high performance and continuous growth. They will also support our Accounts Payable Administrator with the processing of vendor invoices and payments.

If you have a financial services background, love numbers, and are motivated by accuracy and structure, we'd love to hear from you!

What You'll Do:

  • Perform monthly reconciliation of Royalties payable, from client level data as received from our Royalty Accounting Department, to final client payments entered as batches to our banking systems

  • Inputting of payment instructions and batched payment runs from NetSuite to banking systems

  • First point of contact internally for any questions relating to royalty self-bill processing and payments

  • Process Vendor invoices for approval and payment

  • Liaise with customers, third party banks and vendors regarding payments

  • Resolve issues which prevent the completion of payments and escalate where the issue cannot be resolved

  • Ensure cut-off times are adhered to and client receives the correct value

  • Assist with providing information for ad-hoc payments projects and ensure completion in line with pre-agreed deadlines

  • Perform other duties as necessary to support the finance operations team and wider business

Implementing operational improvements:

  • Provide hands-on support with solving day-to-day issues in the finance operations team

  • Help identify improvement initiatives for our finance operations processes

  • Assist with improvements to ERP and other software integrations and workflows, specifically in regards to payments

  • Create, update and implement departmental documentation, support and training guides/procedures


Who You Are:

  • Bachelor's degree in Business Administration, Accounting or Economics

  • Previous experience in a finance administration role, including inputting payments and working with online banking systems

  • Experience with financial software (for example NetSuite), MS Office and other administrative tools

  • Understanding of foreign exchange

  • Comfortable with communicating to clients and business partners, providing a high level of customer service

  • Excellent verbal and written communication in English language

  • An affinity for continuous operational improvements and the ability to work to tight customer driven deadlines

  • Tech savvy, detail-oriented and accurate

  • High level organisational skills

  • A music lover

Who We Are:

  • Small, enthusiastic team in a growing company with strong ambitions

  • International business environment - colleagues and clients around the world with diverse backgrounds in music and tech

  • Egalitarian, transparent environment with career growth opportunities

  • Part of a dynamic industry: technology, media and entertainment

About FUGA

Founded in 2006, FUGA has an extensive and growing international network of clients and partners in more than 50 countries. Our HQ is based in Amsterdam, the Netherlands, with offices in London, New York, Los Angeles, Rome, Milan, Seoul, Paris, and Berlin and representatives in Tokyo and São Paolo. We operate at the heart of the music industry. FUGA connects distributors and record labels with digital service providers like Spotify, Apple Music, Amazon, Deezer, and more. By doing so FUGA enables its clients to optimise their business processes and successfully execute their release strategy. FUGA's products & services provide a complete ecosystem for the digital product cycle. Clients manage, distribute and promote their music – and collect on their revenue.